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STEM Ambassador FAQ

How do I become a STEM Ambassador?

1. Sign up to the database using this link: STEM Ambassador website

2. Complete an induction either face to face or online 

3. Apply for a DBS check. Once you have completed an induction, you will be sent an email inviting you to complete the online DBS application. This will include detailed information to take you through the process. 

​4.  Provision of ID information for DBS: 

  • If you are attending a face-to-face induction you will need to bring your documents to your chosen session.

  • If you choose to complete the online induction, you will receive DBS guidance (including ID checking information) as indicated in step 3.

Following your registration you will receive an official email welcoming you to the STEM Ambassador programme and outlining the next steps. Once you have attended an induction session and your DBS certificate has been received you’ll be an Approved STEM Ambassador.  At this point you are able to register your certificate (free of charge) with the DBS Update Service.  This must be done within 30 days of the date of issue of your certificate.

You can register your certificate here: www.gov.uk/dbs-update-service

What experience do I need to become a STEM Ambassador?

An interest in Science, Technology, Engineering and Maths and most of all enthusiasm is what is most needed! Across the UK, our STEM Ambassadors volunteer their time and support to promote STEM subjects to young learners in a vast range of original, creative, practical and engaging ways.

What areas are covered by the Central South England Hub?

The Central South England Hub covers Hampshire & the Isle of Wight, Berkshire, Oxfordshire, Buckinghamshire and Hertfordshire. If you are currently an ambassador and think you should be registered in a different area, please contact Carol Smith

What do STEM Ambassadors do?

STEM Ambassadors get involved in a huge range of activities, which can all have an impact on young people’s learning and enjoyment of STEM, including:

  • giving careers talks or helping at careers fairs

  • providing technical advice or practical support to STEM projects in the classroom

  • supporting projects in after-school STEM Clubs

  • judging school STEM competitions

  • speed networking with pupils, parents and teachers

  • devising or delivering practical STEM experiments or demonstrations

  • helping students with mock job interviews

What counts as a STEM Ambassador activity?

Voluntary activities that promote STEM for young people aged 5-19. Activities can be with schools (either primary or secondary) or with community groups, e.g. Scouts, brownies, etc. All STEM Ambassador activities must be free to schools and community groups!

You must take part in and log one activity per year to remain an active STEM Ambassador and part of the Programme.

How do I sign up to an activity advertised through the STEM Ambassador database?

For an activity advertised on the STEM Ambassador Digital Platform, click the “express interest” button, your contract holder will pass your details over to the organiser and get in touch to give you the organiser’s details.  With some of our events, we ask you to sign up via an Eventbrite link.

All of our advertised activities have a contact name and email address in the description, they can give you more information on that activity if you are unsure of anything.

Where do I log an activity I have done?

Here is a guidance link to help you log your activity on the STEM Ambassador Digital Platform.

Please give your activity a descriptive title (e.g. “judging squashed tomato challenge at X school” rather than “tomato challenge”)

Where possible please log activity in advance, as this means you will be covered by STEM Learning's insurance.

What do I do if I’m signed up to an event but can no longer make it?

If circumstances change and you can no longer attend an event you have signed up to support please contact your contract holder and the school, if necessary, as soon as possible.

What is the DBS Update Service?

The DBS update service allows you to transfer your DBS certificate between organisations where the same type and level of check is required. This is a free service for voluntary positions (e.g. the STEM Ambassador Programme) but there is a fee for paid roles (e.g. teacher). The Update Service allows organisations to check that an existing Disclosure Certificate is still current (i.e. that there have been no changes since it was issued). 

DBS certificates for the STEM Ambassador Programme last for three years, in line with our safeguarding procedure, after which time you will need to do a another application for a new certificate. If your certificate is registered on the DBS update service and you give us express permission to run a check via the update service we can update it from our desks and you will not need to do another application for a DBS certificate for the STEM Ambassador Programme.

Between 2014 and July 2017 you had 19 days from date of issue to register your DBS certificate on the update service. From August 2017 this is now 30 days. Once this time period has elapsed, you will not be able to register your DBS certificate on the update service.